What is Docaroo.ai?

Docaroo provides a digital document management system (DMS) with encrypted cloud storage, two-factor authentication, and role-based access controls. Roo AI extracts data, runs OCR, indexes documents, and answers natural-language queries for fast search and retrieval.

Built-in reminders and expiry tracking monitor passports, licenses, warranties, and user-defined dates. Predefined pockets, automatic categorization, tags, and full-text search simplify organisation and document retrieval. Mobile scanning and upload on iOS and Android enable on-the-go capture and backup.

Secure sharing and granular permission settings support families, small businesses, and professional teams managing shared records and compliance. Centralised storage, automated tagging, and deadline alerts reduce lost files and missed renewals while improving document workflow and access control.

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Docaroo.ai's key features

Smart document management with searchable document types and tags
Pockets-based organization with predefined categories (Health, Work, Financial) and customizable pockets
Secure access and sharing: two-factor authentication, password-encrypted expiring links with revoke/renew
AI assistant (Roo) providing document guidance, AI-powered tips, and missing-file identification
Automated reminders and recurring upload scheduling for renewals, expirations, and documents

Docaroo.ai use cases

Securely manage client contracts and compliance records using Docaroo’s encrypted cloud storage and two-factor authentication, leverage Roo AI to OCR and auto-tag document contents for instant natural-language search, and set automated expiry reminders and role-based permissions to ensure timely renewals and audited access
Streamline HR onboarding and employee file management in Docaroo by mobile-scanning paper forms into the system, using Roo AI to extract and index key fields for fast retrieval, apply role-based access controls for managers and HR, and track certifications and contract expiries with automated notifications
Automate invoice and vendor document workflows with Docaroo’s OCR-powered extraction and auto-tagging, securely share encrypted files with external accountants via controlled permissions, perform conversational searches to find receipts or invoices quickly, and receive expiry or renewal alerts for vendor contracts